The company and opportunity: 

My client is based in the heart of downtown Auckland, and they are in the center of New Zealand’s marine industry. They provide a hub for commercial and marine services and have an office view to die for! This newly created role is due to them growing expansively and needing extra help in their small office team. The role will be varied and, being a small team, they would expect the successful person to become familiar with all administration aspects of the operation.

This very rare opportunity to work for a very interesting and specialized area in the Marine field doesn't come along every day! They are open to candidates of all levels as long as you have the right attitude and are willing to learn, so if you have strong administration skills and have been looking for a new challenge with not one day being the same then look no further! If you have an interest in the Marine industry this would be an added bonus! 

This role is full-time, Monday - Friday. The hours of work are flexible and will be between the hours of 7:30am -5:00pm. This person will be an integral part of the administration team within the organisation, so you need to have a can-do attitude, great time management skills, ability to prioritise and self-manage workload. You will need to have excellent multitasking skills as this is a very fast paced role and you will need to do whatever is required and this can change daily. 

As Administrator, some of your key areas of responsibility will include:

• In all contact with visitors, contractors, and other staff
• Book in boats and liaise with yard staff and customers
• Receive supplier invoices - printout, save to folders, get authority, and enter and make a hard copy for invoicing back-up
• Start new job numbers, update job number summary spreadsheet
• Generate local boat printouts and do invoices
• Weekly payment for suppliers and Month end payment run
• Email queries and follow-up
• General administration support for project managers and liaising with customers
• Aged Debtor control / follow up
• Timesheets and Payroll summary/timesheet checklist (not payroll)

 To be successful in this role:

• Previous experience in administration roles would be beneficial 
• Previous administration experience is a must, as are solid MS Office skills including Excel, Word, and Outlook 
• A high level of accuracy and attention to detail
• Strong work ethic, and reliable 
• Effective communication written and verbal
• As this is a permanent role, those only with NZ Citizenship or permanent residency will be considered for this role

What's in it for you? 

There are many benefits to this role, including location, a great company to work for that is growing fast and can provide you with strong job security in a challenging job market along with a fantastic tight-knit team!