Job Title: Project Coordinator

Location: Heart of Cuba St, Wellington

Company Overview:

We are seeking a dynamic Project Coordinator to provide essential support to our Programme Manager and Project Managers in overseeing various workstreams. This position offers an exciting opportunity for hands-on experience in organisational transformation and the delivery of property and infrastructure projects. Join us in our modern, vibrant office located in the heart of Cuba St.

Responsibilities:

• Collaborate closely with Project Managers and the Programme Manager to ensure seamless project delivery.
• Prepare governance reports, project status updates, presentations, agendas, minutes, and maintain comprehensive logs and registers.
• Monitor, analyse, and report on project budgets and forecasts to Project Managers.
• Efficiently manage purchase orders (POs) and invoices in alignment with company financial policies.
• Actively participate in project risk and issue management, contributing to the identification and prioritisation of risks and issues.
• Develop robust project schedules in consultation with stakeholders, identifying task sequences, dependencies, and effort estimates.
• Maintain oversight of project plans, regularly reviewing progress to ensure timely completion of tasks and milestones. Address challenges promptly and escalate issues to the Project Director as needed.
• Support the project team in achieving outcomes by establishing standards, tools, and procedures for issue, risk, change, and information management.
• Coordinate and attend weekly project meetings across various streams, capturing meeting minutes and disseminating relevant information.
• Establish and manage project files, implementing effective document control procedures.
• Arrange logistics for project meetings, including Steering Group, Advisory Group, Team, and ad hoc meetings.
• Track and report on project tasks, milestones, and deliverables accurately.
• Undertake additional tasks as directed by Project Managers.

Qualifications and Skills:

• Enthusiastic and proactive team player with a can-do attitude.
• Previous experience in the public sector is preferred.
• Strong written communication skills and financial acumen are essential.
• Experience in the property industry is desirable.
• Highly organised with excellent problem-solving abilities.
• Outcome-focused mindset with a commitment to project success.
• Project qualification is ideal (e.g. Prince2)

Join our team and be part of a collaborative environment where your contributions are valued. Apply now to join us for an exciting 6-month contract opportunity!

Or, for further information about this job, please contact:

Chris Kourie - Senior Consultant - IT

Email: chris.kourie@alphajobs.co.nz

Phone: 09 5225707