Position Description

Role Title: Senior Project Coordinator – Clinical Equipment Replacement
Contract Type: 6 months contract
Location: Based at hospital site - Waitakere Hospital

Start Date: 1 March 2026 – 31 August 2026

Role Purpose

The Senior Project Coordinator will play a key role in supporting a nationwide clinical equipment replacement programme. This role is responsible for coordinating the end-to-end logistics of equipment installations across multiple sites, ensuring clinics are prepared, engineers are scheduled, documentation is completed, and stakeholders are kept informed.

The role requires a highly organised and proactive individual who is comfortable working in fast-paced, operational environments and coordinating activities across clinical, technical, and project teams.

Key Responsibilities

Project Coordination & Logistics

·         Coordinate the rollout and installation of approximately 300 items of clinical equipment across sites nationwide.

·         Schedule and coordinate clinical engineers for on-site installations.

·         Liaise with hospitals, clinics, and internal stakeholders to confirm readiness for installations.

·         Manage travel logistics and site schedules for project resources.

·         Ensure installations are completed in line with the project plan and timelines.

Stakeholder & Site Engagement

·         Act as the primary point of contact for site coordinators and clinical teams.

·         Ensure clinics are informed, prepared, and supported throughout the installation process.

·         Resolve day-to-day issues and escalate risks or delays as required.

Documentation & Reporting

·         Maintain accurate project records, forms, and installation documentation.

·         Collect and manage photographic evidence of completed installations.

·         Update tracking logs and project status reports.

·         Ensure compliance with clinical and organisational documentation requirements.

Tools & Systems

·         Use Microsoft Excel and Word for tracking, reporting, and documentation.

·         Maintain registers, schedules, and installation trackers.

Key Skills & Experience

Essential

·         Proven experience in a Project Coordinator or Senior Project Coordinator role.

·         Strong organisational and planning skills across multiple sites and stakeholders.

·         Excellent communication and stakeholder engagement skills.

·         High level of attention to detail and documentation accuracy.

·         Strong Microsoft Office skills (particularly Excel and Word).

·         Ability to work independently and manage competing priorities.

·         Comfortable working in clinical, hospital, or operational environments.

Desirable

·         Experience working on healthcare or clinical projects.

·         Experience coordinating technical or engineering teams.

·         Exposure to equipment rollouts, infrastructure, or asset replacement programmes.