Are you an experienced Health & Safety Administrator who thrives in a fast-paced environment? We have an exciting opportunity to join a large healthcare organisation based in Otahuhu, supporting Project Managers with a wide range of health and safety administration duties.

This is an office-based role working full time hours with an ASAP start, initially for 3 months, with a strong likelihood of extension for the right person.

About the Role

As the Health & Safety Administrator, you'll play a key role in ensuring health and safety systems, documentation, and compliance processes are maintained to a high standard. You'll work closely with the HSE Manager and Project Managers, helping to keep operations running smoothly while supporting a strong safety culture across the organisation.

Key Responsibilities

• Maintain and update the organisation's Health & Safety management systems and software.
• Ensure all physical and digital health and safety documentation complies with New Zealand safety standards.
• Archive historical hazard logs, incident reports, and Safety Data Sheets (SDS).
• Assist with formatting and updating Safe Work Method Statements (SWMS) and Standard Operating Procedures (SOPs).
• Verify subcontractor and visitor pre-qualification certifications.
• Monitor and track expiry dates for staff certifications, including First Aid, Site Safe Passports, and specialised operating tickets.
• Coordinate Health & Safety inductions for new employees and contractors.
• Maintain accurate training records and an up-to-date training matrix.
• Book external safety training and manage certification renewal schedules.
• Log and monitor workplace incidents, hazards, and near-miss reports.
• Prepare Health & Safety reports, data, and graphs for management meetings.
• Assist the HSE Manager with documentation relating to incident investigations.
• Order and distribute PPE and first aid supplies.
• Take meeting minutes and distribute them to the wider team.
• Coordinate workplace safety audits, vehicle log checks, and fire drills.

About You

To be successful in this role, you'll have:

• Previous experience working in Health & Safety administration (essential).
• A sound understanding of New Zealand's Health and Safety at Work Act (HSWA 2015) and WorkSafe NZ requirements (highly advantageous).
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Experience using Health & Safety management software or NZ safety platforms is an advantage.
• Exceptional attention to detail and a commitment to maintaining accurate records.
• Excellent communication skills with the ability to build relationships across all levels of the business.
• Strong organisational skills and the ability to juggle multiple priorities and deadlines.

If you're an organised administrator with proven Health & Safety experience and you're available to start immediately, we'd love to hear from you. Apply today!