Project Coordinator – Platform Upgrade

12-month Contract | Wellington-based | Immediate Start

An opportunity is available for an experienced Project Coordinator to join a large, nationally significant organisation delivering a complex platform upgrade within a high-profile regulatory and service environment.

This is an urgent contract role supporting a major ICT platform replacement, delivered by a small, agile team working across multiple locations, vendors, and time zones. The role offers a strong likelihood of extension based on project demand.

The Role

You will support the delivery of a complex, multi-stream platform upgrade involving domestic and offshore vendors, senior business ownership, and central oversight.

Key features of the project include:

• Multiple stakeholders across Wellington, Auckland, and Dunedin

• An offshore vendor team operating across time zones

• Complex financial structures requiring a high degree of accuracy and governance

This role requires a detail-oriented Project Coordinator with strong financial capability and the confidence to operate in commercially sensitive discussions.

Key Responsibilities

• Coordinate project activities across multiple workstreams and vendors

• Maintain accurate project documentation, records, and meeting notes

• Support detailed project financial management, including invoicing and reporting

• Track interdependencies, risks, and delivery impacts

• Assist with Agile ceremonies and delivery processes

• Support governance and assurance requirements

About You

You are an experienced Project Coordinator who thrives in complex, fast-paced delivery environments.

You will bring:

• Strong understanding of project financial management

• Experience with exchange rate hedging or complex financial structures

• Excellent FMIS capability

• 5+ years’ experience in project coordination, ideally within ICT projects

• Experience supporting multi-stream, vendor-led projects

• Strong attention to detail, particularly in commercial and financial contexts

• Excellent written and verbal communication skills

• Confidence working with stakeholders at all levels

• A proactive, action-oriented mindset with the ability to operate at pace

• Advanced Microsoft Word and Excel skills

• Flexibility, independence, and a continuous improvement approach

Experience in a public service or highly regulated environment is desirable but not essential.

Why Apply?

• Work on a high-impact national platform upgrade

• Join a small, collaborative team with strong delivery focus

• Gain exposure to complex financial and governance environments